Professional transfers for your guests: how to organise arrivals for a business event

For a guest, a business event starts before registration and the first presentation: the moment they step off the plane or out of the hotel and set off towards you.

That is why the transfer should be planned together with the rest of the programme. The way a guest arrives affects the mood in which they walk into the room.

The first impression is formed before arrival

A guest who has to look for transport at the airport and double-check the address arrives at the event tired and distracted. A guest who is met in the arrivals hall by a chauffeur holding a sign with their name arrives calm and ready to talk.

Wayport Limo tracks every guest’s flight. If the plane is late, the chauffeur waits at no extra charge, so nobody has to call and explain.

Time on the road

Time on the road can be useful time. Every vehicle has Wi-Fi, chargers and bottled water, so a guest can answer emails, go through a presentation or simply catch their breath.

With “Tailored arrival” you enter the name for the sign, list the luggage and set up the cabin in advance: the temperature, the music and whether the guest would like conversation or quiet. Based on the luggage, the website suggests a vehicle that fits everything.

The transfer back

The departure is remembered just as much as the arrival. A guest who has to arrange their own ride to the airport after a successful day leaves with a different impression from one whose chauffeur is waiting at the entrance.

Plans change, so it helps to know the rules in advance. If a flight is cancelled or rescheduled, you can move or cancel the ride free of charge up to four hours before the scheduled pickup.

Choosing the vehicle

The vehicle a guest arrives in is part of the impression your company makes. The Mercedes-Benz E-Class or S-Class for individual guests, the V-Class for up to six passengers and the Sprinter Maybach for up to eight cover both smaller and larger groups.

The chauffeurs are professionals, and the vehicle is prepared before pickup. The price is agreed in advance, with no meter and no surcharges, so neither you nor your guest faces any surprises.

For companies with regular guests

Companies that regularly host partners and clients are better served by a standing arrangement than by individual bookings. Rides are invoiced once a month at the National Bank of Serbia middle exchange rate, with 30 days to pay.

When a vehicle is needed every day, there is Wayport Rentals: long-term rental of premium vehicles for a minimum of six months. Servicing, registration and insurance are included in the monthly price.

What guests remember

After an event, guests rarely remember every slide or every item on the programme. They remember that someone met them, that they arrived on time and that they did not have to worry about anything.

When transfers are organised, a guest does not have to arrange transport on their own, either on arrival or on departure.

If you are planning an event, call our dispatcher, available 24/7, and together we will plan your guests’ arrivals and departures. For a single guest, simply book the ride online; you will see the price before you send the request.